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Planning, preparing and conducting a parent meeting

Click on Parent%20Meetings[1].ppt Revised 2016.pptView in a new window
Review the ppt and create a plan and an agenda for a parent meeting from slides. be sure to provide a schedule, written invitation, agenda, sign in and evaluation

Sample:

Pre Meeting Schedule

Children’s Garden

Date of Meeting:Sat. 8/29/16 Time of Meeting: 10:30am Topic: Play Based Curriculum

July 2016

7/28/2016

7/30/2016

8/27/2016

8/28/2016

Day Of Event 8/29

Read Book/Articles:on play

Reserve area of McGrath Park through city

Decide which handouts to use

Copy handouts

Fold and organize handouts

Organize handouts and lay them out for parents

gather facilitators together

Have a meeting to go over ideas and information about the meeting.

Work on lecture topics, who will gather what info.

Decide on which handouts will accompany email reminders

Reminder Emails to RSVP list

Finalize who will present which part of lecture

Location/

Time:

Make flyers

Organize Child Care Coverage

Simplify

Double check park area reservation

Organize scavenger hunt

Location Prep

Picked a park with a gazebo and plenty of picnic tables

Rope off park area for meeting

Bring extra tables, blankets, and all brunch items.

Handout

Organization:

Type out and organize idea for handouts

Copy handouts to working document for other teachers to review

Decide on parent participation aspect

Organize notes and lecture

Have copies available, organized and ready to hand out

Marketing for Meeting:

* Email Parents

*Flyers Posted at School

* Handouts in Classroom Cubbies

*Make sign for the day of the event

*Information and reminder in school newsletter

Check RSVP list and check the count

*Have a staff member make a nice colorful sign

*Reminder calls and additions to RSVP list

* Be outside during child pickups to remind parents verbally

Put out the big colorful sign so families can easily see the location of the meeting

Shopping List

Paper plates, napkins, cups, utensils, water, brunch food, table, cloths

Check the RSVP list to check how much food to buy.

Pick up brunch materials. Go back to school to prep necessary items.

Bring all food, utensils, paper goods, table cloths, to park

Materials

Tables, blankets, bell, The Kissing Hand (book for raffle), tickets, raffle box, name tags, pens, sunscreen

Start to compile materials in an area in the staff room.

Purchase The Kissing Hand.

Load up as many items in the car the day before.

Organize materials

An example of Parent engagement pre meeting

Meeting Agenda (for Parents)

Saturday August 29th, 10:30-12:30

McGrath Park

Welcome to our Play Based Curriculum Parent meeting! Please find the perfect spot for your picnic blanket, and grab a plate of food. The idea is for you to feel comfortable and at home as you learn about how we inspire your children to learn!

We will be having a raffle for one of Children’s Garden’s favorite children’s books. Please sign up for raffle prior to 11:00!

10:30 a.m. Enjoy some delicious and healthy treats with your child and other families

11:00 a.m. Meeting begins! Join us in a circle time and daily verse with your child.

See what your child does every morning at Children’s Garden!

We welcome, respect and incorporate all cultures, religions and languages

at Children’s Garden. Parents are encouraged to contribute books or verse

in their native language

11:15 a.m. Play Based Activity with your child

11:30 a.m. Children go with Miss Terri for supervised fun on the playground

11:30 a.m. The What, How and Why of Play Based Curriculum (45 minutes)

12:15 p.m. Raffle winner announcement

12:15 p.m. Question and Answers

12:30 p.m. Meeting ends

We would appreciate it if you could help us clean up and leave beautiful McGrath park as clean as we found it!

RSVP’s for Parent Meeting at McGrath Park

Saturday, August 29, 2016

10:30am

Name of Parent(s)

Child(ren) Name

# of children

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20

21

This flyer is to be posted on campus and also put in the children’s cubbies:

Come Join Children’s Garden

Brunch Fun at the Park

Saturday, August 29, 2016

Parent Information Morning

Topic: Play Based Curriculum

10:30am-12:30pm

Place: McGrath Park

Come meet other parents, ask questions, and learn why a play-based curriculum is important while you enjoy brunch in the park!

Please bring a blanket to sit on and

childcare will be provided!

RSVP to the Director

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